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Employee Benefit News' Benefits Forum and Expo

Employee Benefit News' Benefits Forum and Expo

Exhibitor Center

 

Welcome to the Workplace Benefits Mania exhibitor center--your resource for all event-related details including registration, exhibit hall hours, hotel accommodations, shipping details and key contacts. If you do not see what you are looking for, please contact Crystal Smith at 212-803-8395 and she will assist you.

Deadlines:
   

6/10/11

Corporate description
  • 50 -100 word company description including corporate address, contact's name, phone, email and website address.
6/24/11 Conference workbook advertisement
Please refer to your sponsorship agreement for eligibility. If eligible, your ad should be submitted as a high-resolution PDF file, print-ready (all crop marks removed) and scaled to the following specifications: 8.5" x 11" with a 1/4" bleed in margins. E-mail the ad to Crystal Smith or save it to a CD-ROM and overnight it to Crystal's's attention at: One State Street Plaza, 27th Fl., New York, NY 10004.
7/1/11 Staff Registration forms due
Our registration system does not allow multiple registrations at once. You must register each staff member individually.
7/1/11 Freeman warehouse shipping begins
Onsite orders are marked up an additional 30%. Material received after July 22, 2011 will incur an after deadline charge.
7/15/11 Freeman Discount Price Deadline
7/29/11 Freeman warehouse shipping ends

Exhibitor/Sponsor Info

Decorator/Electrical/Telephone/Internet/Audio Visual Services

Please refer to the Freeman Exhibitor Kit. All services should be ordered at least four weeks prior to the conference.

Click here to order Electrical, Internet and Audio Visual services.

Exhibitor Moving Hours
   
Move-In Monday, August 1 | 6:00 am - 10:30 am
Move-Out Tuesday August 2 | 1:30 pm - 4:30 pm

Exhibit Hours

Monday, August 1
   
12:10 pm - 1:30 pm Exhibit Hall Grand Opening and Lunch
4:30 pm - 5:45pm Opening Night Networking Reception
Tuesday, August 2
   
7:15 am - 8:15 am Breakfast
9:45 am -10:30 am Morning Networking Break
12:15 pm - 1:15 pm Lunch

Exhibitor Staff Registration

PLEASE NOTE: When you are entering in the registration information you will have to create a new login for each staff member. When they ask you to log in DO NOT enter in your information if you are not going, enter in the information of the staff member who will be attending the conference. Unfortunately the system won't allow multiple registrations so you will have to log on again to enter another staff member.

Hotel Accommodations

Be sure to book your hotel rooms now! SourceMedia has reserved a block of rooms at the Fairmont Chicago, Millennium Park at a special discounted rate of $199 (excluding taxes). To secure a room, contact the hotel's reservations department at (800) 526-2008 and request a room in the Conference room block ( Workplace Benefits Mania ). You may also reference group code: WORK0711. Rooms are available on a first come, first served basis. The cut-off date to receive the discounted group rate is July 5. After this date, rooms and rates will be based on availability.

Shipping Information

Warehouse shipping address:

Workplace Benefits Mania
Exhibiting Company Name
Booth #_____
c/o Freeman
2500 West 35th Street
Chicago, IL 60632

Freeman will accept crated, boxed, or skidded materials beginning July 1 at the above address. To avoid "AFTER DEADLINE" charges, materials must arrive by July 21 . Late charges will apply to shipments arriving after this date.

Due to limited storage facilities at the hotel, all materials should be shipped to Freeman's warehouse. If you have any concerns about shipping your materials to the warehouse, contact Crystal Smith.

For assistance with your exhibit, contact Freeman's Exhibitor Services Department at 773-473-7080

Any questions relating to the conference, please contact:

Program Related Questions

Tammy Scholtes
Program Manager
(212) 803-8306
tammy.scholtes@sourcemedia.com

Logistics or exhibitor related questions

Crystal Smith
Meeting Manager
(212) 803-8395
crystal.smith@sourcemedia.com

Sales related issues
(sponsorships, advertising, etc.)

Chris Frey
National Sales Manager
212-803-6568
chris.frey@sourcemedia.com

Billing issues

Customer Service Department
1-800-803-3424